Adobe acrobat x pro accessibility guide pdf accessibility repair workflow free download.Adobe Acrobat XI Pro Manuals

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
holding their baby and only have one arm free or someone who broke their arm skiing? replace.me • Adobe Acrobat DC Accessibility Features – • Acrobat Pro DC PDF Accessibility Repair Workflow -. Apr 12,  · Characteristics of Accessible PDF files Adobe Acrobat and Adobe Reader Accessibility Features Accessibility Features of Acrobat Pro DC. 2. Using the Acrobat Pro DC Accessibility Checker Accessibility Checker (Full Check) Additional Functional Validation Techniques WCAG /WCAG Mapping to PDF/UA. 3. Acrobat DC PDF Accessibility Repair Workflow. Download a free trial of a fully functional version of Adobe Acrobat Pro DC. Explore how the Acrobat Pro PDF editor can simplify the work you do every day.
 
 

 

Adobe acrobat x pro accessibility guide pdf accessibility repair workflow free download

 

To manually fix the tab order for links, form fields, comments, and other annotations:. Repeat these steps for all thumbnails in the document. Character encoding. To ensure proper encoding, do the following: Verify that the necessary fonts are installed on your system. Tagged multimedia. Screen flicker. Timed responses. Accessible links. Tagged form fields. Field descriptions. For accessibility, all form fields need a text description tool tip.

To add a text description to a form field: Select one of the Form tools, and then right-click Windows or Ctrl-click Mac OS the form field. Choose Properties from the context menu. Click the General properties tab. Enter a description of the form field in the Tooltip field. Alternate text.

Figures alternate text. Make sure that images in the document either have alternate text or are marked as artifacts. If this rule check fails, do one of the following: Select Figures Alternate Text in the Accessibility Checker panel, and choose Fix from the Options menu. Add alternate text as prompted in the Set Alternate Text dialog box. Use the Tags panel to add alternate text for images in the PDF.

Nested alternate text. Remove both the Alternate Text and the text to which it\’s applied from the Object Properties dialog box, and then click Close. Associated with content. Open it in the Tags panel. Remove the Alternate Text from the Tags panel for any nested item that has no page content.

Hides annotation. Remove the alternate text from the Object Properties dialog box, and then click OK. Other elements alternate text. TH and TD. For accessibility, it\’s necessary that all tables in the PDF have a header.

Table summaries are optional, but can improve accessibility. Select the table by drawing a rectangle around it. In the Reading Order dialog box, click Table. Click Edit Table Summary.

Enter a summary and click OK. List items. Create elements, change the types of elements, or rearrange existing elements by dragging them.

Lbl and LBody. Appropriate nesting. This rule checks nested headings. When this check fails, headings are not nested properly. WCAG 2. It\’s necessary that authors and developers consider this provision and ensure conformance.

AA Design-specific. AAA Design-specific. It\’s necessary that authors and developers consider this provision and ensure conformance 1. AAA 7. Level A 7. PDF3 1. Level A Design-specific.

Level AA 7. Level AA Not applicable G 1. Level AAA 7. Level AAA Design-specific. It\’s necessary that developers consider this provision and ensure conformance. G21 2. G 2. Level AAA Not applicable 2. Page content, such as running headers and footers, must conform with 7. PDF19 3. See ISO , section This rule is design-specific. Screen readers read this text aloud to the user.

For more information, see Create form fields. For information on setting the tab order to use document structure, see Set form field navigation. For more information, see Set the document language , Prevent security settings from interfering with screen readers , Add accessible links , and About bookmarks. For more information, see Set the document language , Prevent security settings from interfering with screen readers , and About bookmarks.

Improve the accessibility of PDFs by adding tags in Acrobat. With a tagged PDF, the logical structure tree sends the contents to a screen reader or other assistive software or hardware in an appropriate order. For best results, tag a document when converting it to PDF from an authoring application. Tagging during conversion enables the authoring application to draw from the paragraph styles or other structural information of the source document to produce a logical structure tree.

The logical structure tree reflects an accurate reading order and appropriate levels of tags. This tagging can more readily interpret the structure of complex layouts, such as embedded sidebars, closely spaced columns, irregular text alignment, and tables.

Tagging during conversion can also properly tag the links, cross-references, bookmarks, and alternate text when available that are in the file. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page.

Then, it builds a tag tree that reflects that information. It also creates tags for any links, cross-references, and bookmarks that you added to the document in Acrobat. The Add Tags To Document command adequately tags most standard layouts.

However, it cannot always correctly interpret the structure and reading order of complex page elements. Tagging these pages by using the Add Tags To Document command can result in improperly combined elements or out-of-sequence tags. These issues cause reading order problems in the PDF. You can add a watermark to a tagged PDF without adding it to the tag tree.

Once you have a tagged PDF, evaluate the document for reading order problems, tagging errors, and accessibility errors, and then repair them as needed. Whichever method you use to tag the PDF, use Acrobat to touch up the tagging and reading order for complex page layouts or unusual page elements. It may incorrectly tag all of these elements as figures. Similarly, this command may erroneously tag graphical characters within text , such as drop caps, as figures instead of including them in the tag that represents the text block.

Such errors can clutter the tag tree and complicate the reading order that assistive technology relies on. If you tag a document from within Acrobat, the application generates an error report after it completes the tagging process. Use this report as a guide to repair tagging problems. For example, if the web page relies on tables for its layout design, the HTML code for the table may not flow in the same logical reading order as a tagged PDF would require, even though the HTML code is sufficiently structured to display all the elements correctly in a browser.

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Determine if the PDF file originated from a scan. Add fillable form fields and buttons with short descriptions if the PDF file is intended to work as an interactive document. Add other accessibility features to the PDF such as bookmarks and security that does not interfere with assistive technology See Step 4: Add Other Accessibility Features on page Check your results with the Acrobat Accessibility Checke. Refer to the document.

Though these stages are presented in an order that suits most needs, you may perform tasks in these stages in a different order or iterate between some of the stages. In all cases, you should first examine the document, determine its intended purpose, and use that analysis to determine the workflow that you should apply. Take a moment to note its characteristics. Is it a short document with a small number of pages or a long document consisting of many pages? Is the document mostly text or a mixture of text and graphics?

Does the document appear to have form fields? Another item to note is the complexity of the document s layout. In some instances, documents of shorter length may be more challenging from an accessibility perspective than longer docments because their layout and read order are more complex.

Is the layout simple, a single column with a limited number of graphics, or is it complex with multiple columns, mixed layouts, tables and many graphics? Complex layouts are an indicator that you may be spending more time with the document doing more detailed accessibility enhancements with the Touch Up Read Order Tool. Unfortunately, this process results in creating an image of text and not the actual text itself. This means the content is not accessible to users who rely on assistive technology to hear the contents of the page.

Additional work must take place to make the document accesible. If you are certain that the PDF document is not a scanned document or it has previously undergone optical character recognition, you can skip this discussion and proceed to 3. Onscreen, the document appears to contain text, but the page is actually an image. Note if the page appears to be skewed. Sometimes sheets are not properly fed into the scanner with the effect being the page appears to be crooked, or skewed on the screen.

Use the find command in Acrobat to search for text that appears on the page. If the document was scanned, Acrobat will not find the search but will display a message indicating Acrobat has finished searching the document. No matches were found. Zoom in and check for jagged edges on smooth characters. Scanned images are bitmaps See Figure 2 Bitmap text top and text that has undergone OCR bottom on page 5 The edges of curves on bit maps will not appear to be smooth or rounded but will be jagged as shown in the top sample illustrating the word Ozone in Figure 2 on page 5 Use the marquee zoom tool in Acrobat to define the area and magnify the edges of curved letters such as c, s, and o.

Text that has undergone the OCR process using the. In Acrobat 9 Pro. ClearScan will allow the resulting PDF to reflow. The other two options, Searchable Image and Searchable Image Exact will work with assistive technology but will result in a PDF file that cannot be reflowed. Downsample should be set to the lowest downsampling which results in the highest resolution as measured in dots per inch dpi.

This should be dpi. Step 3: Add Interactive Features: Form Fields and Buttons Determining if a PDF file is meant to be an interactive form is a matter of visually examining the file and looking for the presence of form fields, or areas in the document where some kind of information is being asked for such as name, address, social security number. Boxes or fields drawn on the page are also typical indications that the document is meant to function as a form.

If you want users to be able to complete the form online, rather than resort to printing a paper copy in order to complete the form, then the form is meant to be an interactive form. If you are certain the PDF document is not intended to have fillable form fields or buttons, you can skip this discussion and proceed to Step 4: Add Other Accessibility Features on page You can make form fields accessible to vision impaired users and users with mobility challenges by adding fillable fields to the PDF and by properly structuring it.

In addition, you can use the Tooltip field property to provide the user with information about the field or to provide instructions. For example, using the Tooltip property value, the screen reader user would hear Check this box if you will be attending the luncheon.

Without the tool tip property, a screen reader simply provides the name of the form field Check Box 1 , its type Check Box , and its state Unchecked. It would not be clear to someone listening to the form that they are indicating their desire to attend a luncheon. You can have Acrobat Pro detect and create the form fields automatically or you can manually create the necessary fields using Acrobat Pro s form tools.

For a more detailed discussion of forms, refer to the Adobe Acrobat 9 Online Help. Lets the user type in text, such as name, address, or phone number. Check box. Presents yes-or-no choices for individual items. If the form contains multiple check boxes, the user can typically select as many or few of these as needed. Radio button. Presents a group of choices from which the user can select only one item. All radio buttons with the same name work together as a group. List box.

Displays a list of options the user can select. You can set a form field property that enables the user to Shift-click or Control-click to select multiple items on the list. Combo box. Lets the user either choose and item from a pop-up menu or type in a value.

Initiates a change on the user s computer, such as opening a file, playing a sound, or submitting data to a web server. These buttons can be customized with images, text, and visual changes triggered by mouse actions. Action buttons have a different purpose than radio buttons, which represent data choices made by the user. Digital signature field. Lets the user electronically sign a PDF document with a digital signature.

Encodes the input form selected fields and diplays it as a visual pattern that can be interpreted by decoding software or hardware available separately. When you convert a document to an Acrobat form, Acrobat can detect the form fields in the document.

In many instances, Acrobat will use the form field labels to name the field and provide a Tooltip. While the results are often acceptable, this is not a foolproof process. You will need to examine the document carefully to verify that Acrobat accurately detected the fields and labelled them appropriately.

This displays the Create or Edit Form Dialog. From the Create or Edit Form Dialog, do one of the following, and then follow the on-screen instructions.

This places the document in Form Editing Mode. The form will be scanned and placed in Form Editing Mode. To use LiveCycle Designer to create a form from scratch or from one of the available templates, select No Existing Form.

The Form Wizard completes its analysis of the document, adds any form fields it may detect and places the PDF form in Forms Editing Mode where you can edit the automatically created fields or add additional form fields See Forms Editing Mode on page 9.

During form field detection, Acrobat may have missed some fields or created unneeded fields. It may have also created fields of the wrong type. Please verify the fields and field names on your form. You can select Add New Field on the Forms Editing toolbar to add more fields or right click on the form to edit or delete fields. Acrobat completes its analysis of the document, adds any form fields it may detect and places the PDF form in Forms Editing Mode where you can edit the automatically created fields or add additional form fields See Forms Editing Mode on page 9.

You will have to add the form fields manually. Proceed to the next section, Create Form Fields Manually on page 8 for futher information. You can now add new form fields to the PDF form.

Proceed to the next section Forms Editing Mode on page 9 for further instruction. You can configure the Add New Field button to display the Forms tools on the toolbar instead of the Add New Field button if you prefer. A fields panel appears on the left side of the document. There is a forms menu bar which offers users choices that are mostly restricted to forms editing functions.

For each field type, you can set a variety of options through the form field Properties dialog box. You can access the forms tools one of three ways. This will provide access to the Acrobat form tools. The cursor becomes a cross hair. On the page, click where you want to add the field to create a field with the default size. To create a field using a custom size, drag a rectangle to define the size of the field. In the Field Name box, type the name of the field and specify if you want the field to be a required field.

Acrobat provides a default name based upon the field type and the number of fields drawn on the page. You should choose a name that is relevant and descriptive to make organizing and collecting the data easier See Figure 7 Field Name Box on page 10 To display the Properties dialog box and modify any other field properties, click Show All Properties See Figure 7 Field Name Box on page 10 If you have selected the Keep Tool Selected option in the forms toolbar, the Field Name box doesn t appear after adding a field.

Each time you click the page, a new field is added to the form. To exit this mode, press the Esc key or click the Select Object Tool button. To modify the properties of the field, double-click the field. Previewing a form allows you to view the form the same way the form recipients will and gives you a chance to verify the form.

If you are previewing a form, you can click the Edit Layout button to go back to the Forms Editing mode. Form Field Properties How a form field behaves is determined by settings in the Properties dialog box for that individual field. You can set properties that apply formatting, determine how the form field information relates to other form fields, impose limitations on what the user can enter in the form field, trigger custom scripts, and so forth.

You can set a variety of properties for an Acrobat form field, depending on the form field type. The properties for each type of form field are selected on a series of tabs. When you change a property, it is applied as soon as you select another property or press Enter. All the form field types have a General tab, Appearance tab, and an Actions tab.

Other tabs appear only in specific types of form fields. The Options tab appears for most form field types but the options available are unique to each type of form field. If you are changing the properties of multiple fields, you can leave the Properties dialog box open. Click on each field to change its properties. Tooltips for Form Fields For accessibility, the Tooltip option on the General tab is important for entering text that will be announced by screen readers.

You can make form fields accessible to people with disabilities by adding tags to the PDF and by properly structuring it. In addition, you can use the tool tip form field property to provide the user with information.

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